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Charter Changes - January 2019

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Padraic
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Charter Changes - January 2019

Post by Padraic » Sat Feb 02, 2019 6:54 pm

All,

The following changes to the organizational Charter were approved by the Council during the January open council meeting. I'm posting them here for general reference. These changes are effective as of 13 January 2019. Please contact me or anyone on the Council if you have questions.

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The official changes shall be as follows (text to be removed is underlined, text to be added is bold italics):

Article II, Section I
1) Grievance Council subsection paragraphs 1 and 2 shall be amended as follows:
The Council manages the day-to-day business of Grievance and its relationship to the “real world.” At any time, ten nine active members serve on the Council: three representatives of Grievance Global Gaming, LLC; five three permanent appointments, chosen by the Council (see Article II, Section II) and members for life unless they retire or are removed by the Council (see Article II, Section III); two are and three rotating appointments (see Article II, Sections IV-VI).
All Council Members have an equal vote in any issue brought before the Council. A minimum quorum of seven six Council Members is required to be present or cast a vote in absentia to hold a vote on any motion. For motions to remove a Council Member (see Article II, Section III), approve the yearly budget (see Article VII, Section I), ban a member for life (see Article IX, Section I), or change the Charter (see Article X), at least seven six affirmative votes are required for the motion to pass. All other motions require a simple majority of those casting a vote in order to pass.
2) Treasurer and Media & Marketing Coordinator positions are struck
3) Charter Member Representative added:
Charter Member Representative - chosen from the Charter Members and Founders, this position is elected on a yearly basis and is not a lifetime appointment. (See Article II, Section VI.)
4) GGG LLC amended as follows:
Grievance Global Gaming, LLC Representatives – function as any other Council Members and are expected to adhere to all other Council Members’ basic duties. However, if a motion is brought forward for a vote that would viably result in negative business-related or legal repercussions for Grievance Global Gaming, LLC or its members, any Grievance Global Gaming, LLC Representative may veto the vote, effectively tabling it until adjustments are made to the motion. Grievance Global Gaming, LLC Representatives are also responsible for monitoring Grievance's finances and reporting financial activity to the Council (see Article VII).
Article II, Section III
1)Number of affirmative votes for removing an inactive Council member is changed from 7 to 6:
If a Council Member has become inactive, or is in some way no longer fulfilling the requirements his or her position entails, the President may call for a vote to remove the inactive Council Member from his or her position. Removal of a Council Member requires an affirmative vote from no fewer than seven six of the active Council Members not under review for removal.
Article II, Section VI
1) This new section will describe the election of the Charter Member Rep as follows:
Section VI - Appointment of Charter Member Representative
Once per year, Grievance’s Charter Members and Founders will elect, by popular vote, one of their number not already in a permanent Council position to serve as their representative to the Council. A Charter Member or Founder must either nominate himself or herself or accept the nomination of another Charter Member or Founder in order to be eligible to receive votes. The time period permitted for nominations and for voting shall be set at the sole discretion of the Council President. This position turns over annually and is therefore not a permanent appointment. In the event a Charter Member Representative is unable to complete his or her term, the Council has the right to forgo an additional election and choose a new Charter Member Representative to serve the duration of the term.
Article III
1) The first paragraph shall be amended as follows:
The following rules apply to all Grievance affiliates and members. In the case of any conflict between a flagship guild charter and this document, this document shall supersede the flagship guild charter. Any member in violation of these rules or behaving in a manner unbecoming a Grievance member is subject to punitive action, up to and including expulsion from Grievance and/or its affiliates.
Article VII
1) This article will require wholesale phrasing changes due to the elimination of the Treasurer and M&M positions. The new Article VII will read as follows:
Grievance maintains a treasury to pay for functions and facilities as well as costs incurred from marketing and merchandising. This Article outlines the use of funds from the Grievance treasury as well as the sale of Grievance merchandise.

Section I – Treasury

Funds in the treasury are the responsibility of the Council Treasurer LLC Representatives. The Treasurer LLC Representatives will keep records of and report on all financial transactions for the benefit of the Council. Regular statements of financial activity will be presented to the Council no less than once per quarter year. These reports are not required to be publicly posted for the general membership, but the Council may opt to do so if they wish.

Additionally, the LLC Representatives Treasurer, in consultation with the LLC, will be responsible for preparing an annual budget to be presented during the first Council meeting of the calendar year. This budget should outline anticipated expenditures and revenues for the Grievance organization as accurately as possible. The Council may elect to add or remove budget items prior to its approval. Effecting the budget requires an affirmative vote from no fewer than seven of the ten six of the nine active Council members.

In the event of an unplanned expense, or if an approved expenditure significantly exceeds its budget, the expenditure must be approved by vote of the Council at regular Council meetings. In the case of the need for an emergency expenditure, the need may be posted on the Council forum on the official Grievance website. Council Members will have five days from the date of posting to present a “yea” or “nay” vote on said expenditure via that forum. Any member not voting during that time is considered to have abstained from voting.

In all cases where the treasury is concerned, the Treasurer LLC Representatives must track and be able to report on the expenditure.
2) Section II will be removed in its entirety.

Article IX, Section I
1) Number of affirmative votes for a life ban changed from 7 to 6:
Grievance may institute a lifetime ban for any member based on recommendation of said member’s Guild Leader or for flagrant violation of the Charter. This requires an affirmative vote from no fewer than seven of the ten six of the nine active Council Members.
Article X
1) This article will be broken into two sections and rewritten for clarity. Section I will govern amending the charter, and Section II will cover the Errata. The Article will be renamed "Charter Changes & Errata." The new Article X in its entirety will read as follows:
Article X - Charter Changes & Errata

The Charter cannot cover every possible event, and as Grievance continues to change and grow, the Council may wish to revise or update the Charter. There are two ways in which such revisions may occur: amendments and errata.

Section I - Charter Amendments

In the event that the Council wishes to change this Charter, the Council may pass a motion to make an amendment to the Charter. Such amendments are intended for situations where the Council in its discretion wishes to change the mechanisms of governance or the rules governing all members of Grievance and thus should not be made lightly. Passing a motion to amend the Charter requires an affirmative vote from no fewer than six of the nine active Council members. All Charter amendments must be reported to Grievance's membership at large through published Council meeting notes or via an announcement in the Grievance forums.

Section II - Errata

For those instances when a decision must be made that is not directly covered by the Charter, but the decision in question does not require an amendment to the Charter itself, the Council may codify its decisions in an Errata section. The Council will not make additions to the Errata section except in cases where omission would cause confusion or be otherwise detrimental to the good of Grievance. The Errata will be posted as a “living document” that, while separate from the Charter, is binding on all members as an extension of the Charter. Passing a motion to add to or change the Errata requires an affirmative vote from no fewer than six of the nine active Council members.
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Zippity
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Re: Charter Changes - January 2019

Post by Zippity » Mon Feb 04, 2019 10:18 am

In the section at the end:
For those instances when a decision must be made that is not directly covered by the Charter, but the decision in question does not require an amendment to the Charter itself, the Council may codify its decisions in an Errata section. The Council will not make additions to the Errata section except in cases where omission would cause confusion or be otherwise detrimental to the good of Grievance. The Errata will be posted as a “living document” that, while separate from the Charter, is binding on all members as an extension of the Charter. Passing a motion to add to or change the Errata requires an affirmative vote from no fewer than six of the nine active Council members.
Did you mean to leave it at "six of the nine" or did you miss updating it to coincide with the prior changes of "seven of the ten"? Or perhaps I've misinterpreted the changes?

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Creed
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Re: Charter Changes - January 2019

Post by Creed » Mon Feb 04, 2019 3:00 pm

Zippity wrote:
Mon Feb 04, 2019 10:18 am
In the section at the end:
For those instances when a decision must be made that is not directly covered by the Charter, but the decision in question does not require an amendment to the Charter itself, the Council may codify its decisions in an Errata section. The Council will not make additions to the Errata section except in cases where omission would cause confusion or be otherwise detrimental to the good of Grievance. The Errata will be posted as a “living document” that, while separate from the Charter, is binding on all members as an extension of the Charter. Passing a motion to add to or change the Errata requires an affirmative vote from no fewer than six of the nine active Council members.
Did you mean to leave it at "six of the nine" or did you miss updating it to coincide with the prior changes of "seven of the ten"? Or perhaps I've misinterpreted the changes?

Zip
He has it correct zip. The new format is six (was seven) and nine (was ten). Red is being removed, Yellow is the new change.

The Council manages the day-to-day business of Grievance and its relationship to the “real world.” At any time, ten nine active members serve on the Council: three representatives of Grievance Global Gaming, LLC; five three permanent appointments, chosen by the Council (see Article II, Section II) and members for life unless they retire or are removed by the Council (see Article II, Section III); two are and three rotating appointments (see Article II, Sections IV-VI).

All Council Members have an equal vote in any issue brought before the Council. A minimum quorum of seven six Council Members is required to be present or cast a vote in absentia to hold a vote on any motion. For motions to remove a Council Member (see Article II, Section III), approve the yearly budget (see Article VII, Section I), ban a member for life (see Article IX, Section I), or change the Charter (see Article X), at least seven six affirmative votes are required for the motion to pass. All other motions require a simple majority of those casting a vote in order to pass.
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Zippity
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Re: Charter Changes - January 2019

Post by Zippity » Tue Feb 05, 2019 10:00 am

Creed wrote:
Mon Feb 04, 2019 3:00 pm
Zippity wrote:
Mon Feb 04, 2019 10:18 am
In the section at the end:
For those instances when a decision must be made that is not directly covered by the Charter, but the decision in question does not require an amendment to the Charter itself, the Council may codify its decisions in an Errata section. The Council will not make additions to the Errata section except in cases where omission would cause confusion or be otherwise detrimental to the good of Grievance. The Errata will be posted as a “living document” that, while separate from the Charter, is binding on all members as an extension of the Charter. Passing a motion to add to or change the Errata requires an affirmative vote from no fewer than six of the nine active Council members.
Did you mean to leave it at "six of the nine" or did you miss updating it to coincide with the prior changes of "seven of the ten"? Or perhaps I've misinterpreted the changes?

Zip
He has it correct zip. The new format is six (was seven) and nine (was ten). Red is being removed, Yellow is the new change.

The Council manages the day-to-day business of Grievance and its relationship to the “real world.” At any time, ten nine active members serve on the Council: three representatives of Grievance Global Gaming, LLC; five three permanent appointments, chosen by the Council (see Article II, Section II) and members for life unless they retire or are removed by the Council (see Article II, Section III); two are and three rotating appointments (see Article II, Sections IV-VI).

All Council Members have an equal vote in any issue brought before the Council. A minimum quorum of seven six Council Members is required to be present or cast a vote in absentia to hold a vote on any motion. For motions to remove a Council Member (see Article II, Section III), approve the yearly budget (see Article VII, Section I), ban a member for life (see Article IX, Section I), or change the Charter (see Article X), at least seven six affirmative votes are required for the motion to pass. All other motions require a simple majority of those casting a vote in order to pass.
Gotcha... I just misinterpretted the changes... All makes sense now, thanks... :)

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Padraic
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Re: Charter Changes - January 2019

Post by Padraic » Thu Feb 07, 2019 4:59 pm

Colors would have made this easier to understand! But I was typing in Word then copying over and... eh, never mind.

Thanks for providing the clarification, Creed.
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